Case Study: Reducing Costs with a Smarter TA Tech Stack
CHALLENGE
The client was up against an expiring ATS contract, with rising pressure from finance and IT to update their tech stack while hitting aggressive hiring goals and growing frustration from recruiters wrestling with outdated tools.
While the business expected seamless hiring execution, the Talent Acquisition team was stuck navigating a manual hiring process. They needed better systems but had to be strategic about the path forward—so they partnered with ModelExpand to move fast without compromising on long-term fit.
Why the Right ATS Matters
Without the right systems, TA teams can waste time, money, and energy. Modern platforms with real-time reporting cut through the noise, giving Talent and Finance visibility into spend, forecasts, and resources. The result: smarter decisions and regained financial control.
MODELEXPAND APPROACH
Vendor Research and Evaluation Framework
Led structured vendor discovery, scored demos using a custom selection matrix, and facilitated stakeholder alignment and decision-making.
Contract and Procurement Support
Supported negotiations to secure optimal pricing while ensuring vendor accountability for critical features and integrations.
Implementation and Change Management
Orchestrated system rollout, aligned the new ATS to refreshed hiring workflows, and trained recruiters and hiring managers for rapid adoption within two quarters.
Reporting and Visibility Enablement
Built executive and team-level dashboards to track hiring progress, improve forecast accuracy, and reduce blindspots in the funnel.
Audit and Needs Analysis
Assessed current systems, pain points, and business goals to define core requirements for the future-state hiring ecosystem.
RESULTS
20% immediate reduction in ATS cost while
dramatically improving functionality and system performance.
Faster, More Aligned Hiring Execution
A unified system reduced friction across the funnel and improved collaboration between TA and hiring managers.
Improved Recruiter Productivity
Streamlined workflows and better tooling freed up recruiters to focus on sourcing and candidate experience, not workarounds.
“The biggest shift wasn’t just the system, it was giving the TA team the structure, language, and strategy to lead the process with confidence. They didn’t just get a better tool, they gained influence and clarity they can use long after implementation.”
— Paria Rajai, CEO | ModelExpand